The Library's services during the COVID-19 Pandemic

 

The Library has continued offering services and support throuhgout the COVID-19 Pandemic. For the Spring 2021 semester, The Library is following all guidelines and procedures as outlined by Spring Back to Berklee. Related to this, we have a few important pieces for the Berklee Community to be aware of:

  • Some of our facilities are open, but are operating on a limited schedule with special access arrangements.
    • The Stan Getz Library and Creative Technology facilities in 150 Massachusetts Avenue are open and can be accessed by appointment only. You can check out items from the Stan Getz Library Collection through our Library Takeout service.
    • The Albert Alphin Library in 8 Fenway will be inaccessible to patrons. However, the collection can be accessed through our Library Takeout service.
  • We will continue to offer remote support options.

The staff of The Library

 

 

Policies and Standards

Student Services

Student Circulation

Only students who have access to Berklee facilities will be able to place holds on items and come to the library to pick them up.

They can check out 20 scores, books, and learning DVDs for three weeks and 10 DVDs and CDs for two weeks, and renew them by logging into their library account.

The Reserve collection is not available for circulation until further notice. However, students who wish to check out reserve materials should first check if the item is available digitally in our collection. If it isn’t, or if they want a section of the book that has not yet been scanned, they should contact askalibrarian@berklee.edu with their request.

For students who are studying remotely and wish to borrow physical library materials, they should contact askalibrarian@berklee.edu. In some cases, the material can be scanned.

 

Library Material Availability

The following library materials are available for check out:

  • Books and Scores
  • CDs and DVDs
  • CD Drives

In order to borrow these materials patrons need to place a hold on them in the catalog.

The following materials are currently not available for check out:

  • Reserve Collection
  • Limited Access Collection

Patrons may have limited digital access to these materials by sending a request to askalibrarian@berklee.edu.

 

 

Fines

Overdue Fines

As of Spring 2019 semester all Berklee libraries will charge a $5 a day overdue fine for items that are:

  • Reserve
  • Equipment (including some accessories)
  • Conservatory performance library
  • Conservatory chamber reserve

 

Non-reserve books and scores will not incur overdue fines.

Processing & Replacement Fees

All items, reserve and non-reserve, will still be subject to lost fees if not returned after 90 days from check out date, or for being returned in a damaged condition. For each lost or damaged item the fees are:

  • a processing fee of $15
  • a replacement fee of $50 or higher for expensive items

Click this FAQ link for information on how to pay your fine

 

Research Help

Reach out to our librarians for help with your research projects, our services include:

  • Live chat support during operating hours via "Ask Us Live!" button
  • One-on-one consultations, by appointment
  • Help with literature searching or reviews
  • Training on advanced research skills
  • Help with special research projects
  • Find items in the Berklee Archives, including materials that document the history, activities, and contributions of Berklee and Boston Conservatory’s academic and administrative departments, faculty, students, and alumni, with additional special collections in jazz and popular music. Physical archival collections are accessible by appointment (archives@berklee.edu) during regular operations.

 

Online Resources

The library makes available newspaper, magazine, and academic peer-reviewed articles from many leading publications and reference sources, some of which are available in full text. These databases cover a range of topics in the humanities and music. These resources can be be accessed on and off campus via the A-Z List of Databases page, linked from our main website. Off-campus access will require sign-in with a Berklee username and OnePass password when prompted.

The library also provides access to audio and visual streaming databases, including: African American Song, Classical Music Library, Contemporary World Music, Naxos Music Library, Opera in Video, Smithsonian Global Sound, Jazz Music Library and Naxos Jazz Library. These can be accessed through the Online Streaming Services page.

 

Interlibrary Loan, Holds & Renewals

Interlibrary Loan

At this time the Library is unable to accept any ILL requests. We hope to resume this service in the future.

Holds

As of Spring 2021 semester only students who have access to Berklee facilities will be able to place holds through the library website by logging into their library account. Holds can be placed on all non-reserve media, books, scores or learning videos that are currently checked out or available. Once the hold request has been processed, students need to schedule a pickup time.

Renewal
  • Stan Getz Library (Berklee College of Music)
    Students may renew a book, score, DVD, CD, or learning DVD online through the library website by clicking on "Login" in the upper right corner, then selecting “Stan Getz Library Account.” Once you are logged in, you will find an option to renew your items under the "items checked out" tab. Questions? Ask us
  • Albert Alphin Library (Boston Conservatory at Berklee)
    To renew items from the Alphin Library please login to your account in Koha and click on the items you wish to renew under the list that displays your checked-out items. You will see the number of renewals permitted for each item. If you have any difficulty with renewing your library items please contact bcblibrary@berklee.edu.

 

Faculty Services

Faculty Circulation

Only faculty who have access to Berklee facilities will be able to place holds on items and come to the library to pick them up.

Faculty can check out 20 scores, books, and learning DVDs for one semester and 10 DVDs and CDs for 2 weeks.

Faculty Support

We work with faculty to craft our collections, services, and instructional resources that will best support research, classes, and the Berklee community.

Contact us at askalibrarian@berklee.edu or email one of our team members for help with:

  • Finding resources for classes (including requesting a purchase)
  • Scheduling a librarian class visit
  • Requesting library instructional content for students (e.g. study guides, videos)
  • Course reserves

 

Interlibrary Loan, Holds & Renewals

Interlibrary Loan

At this time the Library is unable to accept any ILL requests. We hope to resume this service in the future.

Holds

As of Spring 2021 semester only students who have access to Berklee facilities will be able to place holds through the library website by logging into their library account. Holds can be placed on all non-reserve media, books, scores or learning videos that are currently checked out or available. Once the hold request has been processed, students need to schedule a pickup time.

Renewal
  • Stan Getz Library (Berklee College of Music)
    Students may renew a book, score, DVD, CD, or learning DVD online through the library website by clicking on "Login" in the upper right corner, then selecting “Stan Getz Library Account.” Once you are logged in, you will find an option to renew your items under the "items checked out" tab. Questions? Ask us
  • Albert Alphin Library (Boston Conservatory at Berklee)
    To renew items from the Alphin Library please login to your account in Koha and click on the items you wish to renew under the list that displays your checked-out items. You will see the number of renewals permitted for each item. If you have any difficulty with renewing your library items please contact bcblibrary@berklee.edu.

 

Faculty Reserve Requests

The Reserve collection is not available for circulation until further notice. However, faculty who wish to check out reserve materials should first check if the item is available digitally in our collection. If it isn’t, they should contact askalibrarian@berklee.edu with their request.

Faculty needing to place items on reserve for their classes should submit their request via our Course Reserve Materials Order form. For the Spring 2021 semester, the library will only be using online reserves, so all materials requested should be items accessible online.

 

Acquisitions

Faculty are encouraged to suggest print and media items to add to the library collection. To do this, please Recommend a Purchase for the Library​ using our online form or email askalibrarian@berklee.edu. We will consider purchasing item(s) that are not already owned by the library and that support the curricular and educational goals of Berklee College of Music.

 

Events and Displays

The Library host several events each semester highlighting various topics of interest or areas of learning. These often include film screenings, discussion panels, information searching workshops, music presentations or lectures, and displays. We welcome all faculty input and collaboration—please email us with any event or display ideas.

 

Technology Services

Workstation Rules

  • You are a currently-enrolled hybrid student, faculty and/or staff with a valid Berklee ID. (No other forms of ID will be accepted.)
  • Photo, name, and barcode on ID must be readable. 
  • No food or drinks will be allowed in The Library labs. You must leave your drink in the trays located outside of each lab.
  • Phone calls are prohibited in The Library labs. Step out to make a phone call.
  • The Library workstations may not be used to access offensive materials including but not limited to pornography, violence, and hate speech/crime.
  • Users are not permitted to download/install any programs without a The Library staff member's permission.
  • Downloading torrent files is prohibited. Downloading commercially available files (software, music, video, etc) is not only against The Library/Berklee policy but also against U.S. Federal law.
  • Use of acoustic or semi-acoustic instruments is not allowed in The Library labs, if you need to record at a workstation please use an electric instrument and be considerate of those working around you.
  • Please be courteous of those working around you. Do not sing, hum, or tap along with your music.
  • The Library is not responsible for items brought with you to The Library. Please be aware of your personal items.
  • The Library is not responsible for items saved on the iMac hard drives. These files could be erased at any time.
  • Lab Monitors are available for support. Please use the “Ask Us” chat on the library website for assistance. If the questions are longer and deal with learning the programs, Remote Peer Training sessions are available for sign up.
  • The Library is not responsible for the repercussions of personal email, bank, or other accounts, such as Facebook, Twitter, etc. being left open on lab computers. Please make sure to log out of these accounts before leaving the station as any changes made by unauthorized parties cannot be monitored.

 

Printing

Printing is managed by Technology Training and Support. Click here to get more information about printing.

 

Item & equipment circulation

 

  • Students are allowed to check out up to 10 scores, books, and learning DVDs for three weeks and 10 DVDs and CDs for seven days. Reserve items are allowed to be checked out for 2 hours.
  • Scores, books, and learning DVDs that are not on reserve can be renewed and placed on hold if no copies are currently available. All non-reserve media items may be placed on hold, regardless of their current availability.
  • Library fines will be charged for overdue, lost, or damaged items and actual amount varies.
  • All Berklee libraries will charge a $5 a day overdue fine for items that are Reserve, Equipment (including some accessories), Conservatory performance library and Conservatory chamber reserve.
  • All items, reserve and non-reserve, will be subject to lost fees if not returned after 90 days from check out date, or for being returned in a damaged condition. For each lost or damaged item the fees are: $15 processing fee; replacement fee of $50 or higher for expensive items.
  • Annex and Media Center requests may take 24 to 48 hours to process.
  • Sleeping in The Library facilities is not allowed.
  • Amplified music in The Library is not allowed.
  • Please refer to the complete Berklee College of Music User Policy and the Berklee College of Music Student Conduct Policy.

 

Peer Training Regulations

  • Peer Training sessions are not recurring. Once you have the session, you will need to sign up again if you want more training.
  • If you sign up for a peer trainer and you can't make the session, please make sure you cancel it via the link sent to you in the confirmation email.
  • If you miss a session without notification, you will not be allowed to sign up for more peer training sessions without having your suspension cleared by The Library lab manager after discussing the matter.
  • A student can have only one scheduled peer training session at a time and up to 3 in a seven day period.

 

Training Session Regulations

  • If you sign up for a session and need to cancel for some reason, please cancel via the link sent to you in the confirmation email.
  • If the training sessions do not occur during a time that is suitable for your schedule, you may discuss this with a The Library staff person and try to make other arrangements.

 

Violating The Library regulations may result in a loss of privileges in the use of The Library. This includes, but is not limited to, loss of privileges for a specified period of time.