Student Services

Student Circulation

Students can check out 10 scores, books, and learning DVDs for three weeks and three DVDs and CDs for seven days. All circulation is now at the library desk on the second floor, including media materials.  Students can check out items on class reserve for two hours. 
Scores, books, and learning DVDs that are not of reserve can be renewed and placed on hold if no copies are currently available. All non-reserve media items may be placed on hold​, regardless of their current availability.

By using equipment or materials that belong to the Stan Getz Library and the Learning Center, you agree to all of the following policies and standards:

Fines

Overdue Fines

As of Spring 2018 semester all Berklee libraries will charge a $5 a day overdue fine for items that are:

  • Reserve
  • Equipment (including some accessories)
  • Conservatory performance library
  • Conservatory chamber reserve

 

Non-reserve books and scores will not incur overdue fines.

Processing & Replacement Fees

All items, reserve and non-reserve, will still be subject to lost fees if not returned after 90 days from check out date, or for being returned in a damaged condition. For each lost or damaged item the fees are:

  • a processing fee of $15
  • a replacement fee of $50 or higher for expensive items

 

Research Help

For brief questions, try email (askalibrarian@berklee.edu) or text (617 500-6131). For more detailed and extensive help, come by in person to the Reference Desk, or email/call to make a research appointment with one of our reference librarians.

Subject Guides

The Subject Guides are meant to help first semester students begin exploring the library. Current topics include most principle instruments, music therapy, music business, film scoring, Africana studies, in addition to numerous others. There are also pages set up to help you with bibliographic citations, graduate school admission exam preparation, and much more.

 

Online Resources

The library makes available newspaper, magazine, and academic peer-reviewed articles from many leading publications and reference sources, some of which are available in full text. These databases cover a range of topics in the humanities and music. These resources can be be accessed on and off campus via the A-Z List of Databases page, linked from our main website. Off-campus access will require sign-in with a Berklee username and OnePass password when prompted.

The library also provides access to audio and visual streaming databases, including: African American Song, Classical Music Library, Contemporary World Music, Naxos Music Library, Opera in Video, Smithsonian Global Sound, Jazz Music Library and Naxos Jazz Library. These can be accessed through the Online Streaming Services page.

 

Interlibrary Loan, Holds & Renewals

Interlibrary Loan

Berklee students can use Interlibrary Loan to check out books, scores and articles that the library does not own (or all copies are missing/lost) but are held by another participating library in the United States by filling out the InterLibrary Loan Request Form.

Holds

Students may also put an item on hold through the library catalog website by clicking on the "My Account" link. Holds can be placed on all non-reserve media items whether they are checked out or not and these items will remain available for pick up for 2 days after notification. Holds can also be placed on all non-reserve books, scores or learning videos that are currently checked out or otherwise unavailable. These items will remain available for pick up for 10 days after notification. Students will received an automated email when each item is available. Items can be retrieved by the student's name at the library desk on the second floor.

Renewal Options

Students may renew a book, score, or learning DVD online through the library catalog website by clicking on the "My Account" link.  Under the "items checked out" tab there is an option to renew. 

For assistance with these services, please ask a staff member at the reference desk.

 

Faculty Services

Faculty Circulation

Faculty can check out 20 scores, books, learning DVDs, and play-along CDs for one semester and 10 DVDs and CDs for seven days. All circulation is now at the library desk on the second floor, including media materials. Faculty may check out items they have placed on reserve overnight as needed. Faculty may only check out items on reserve for another faculty member for more than the normal two hour period with the permission of that faculty member.

Scores, books, and learning DVDs that are not of reserve can be renewed and placed on hold if no copies are currently available. All non-reserve media items may be placed on hold​, regardless of their current availability.

Holds

Faculty can place an item on hold through the library catalog website by clicking on the "My Account" link. Holds can be placed on all non-reserve media items whether they are checked out or not and these items will remain available for pick up for 2 days after notification. Holds can also be placed on all non-reserve books, scores or learning videos that are currently checked out or otherwise unavailable. These items will remain available for pick up for 10 days after notification. Faculty will received an automated email when each item is available. Items can be retrieved by the faculty's name at the library desk on the second floor.

 

Research

Journals/Magazines

Please visit our Journals & Magazines List page for a complete list of the journals/magazines available in physical format at the library. Periodicals may only be used on the library premises. For a list of the databases available, please see our A-Z List of Databases. Online periodical databases include Academic Search Premier, Academic OneFile, International Index to Music Periodicals JSTOR, and The Music Index. Off-campus access will require sign in with a Berklee username and OnePass password when prompted.​

Streaming Audio

The library also provides access to audio and visual streaming databases, including: African American Song, Classical Music Library, Contemporary World Music, Naxos Music Library, Opera in Video, Smithsonian Global Sound, Jazz Music Library and Naxos Jazz Library. These can be accessed through the Online Streaming Services page.​  Off-campus access will require sign in with a Berklee username and OnePass password when prompted.​

InterLibrary Loan

Faculty can use Interlibrary Loan to check out books, scores and articles that the library does not own (or all copies are missing/lost) but are held by another participating library in the United States by filling out the InterLibrary Loan Request Form.​

 

Reserves

Two types of course reserves are available: desk reserve and online reserve. It can take up to five business days to process an item for reserve and an additional one to two weeks for a new acquisition, so please plan accordingly.

Desk Reserve

Faculty can place scores, books, sound recordings, videos or official course packets on desk reserve to be available for students at the library circulation desk or in the media center. To do this, please Request Materials for Course Reserve using our online form or stop by the reference desk during normal business hours to speak with one of the reference librarians. Do not bring your own books, scores, DVDs or CDs to put on reserve—personal items given to the library will be considered a donation to the permanent collection. Only one copy of an item will be placed on reserve; a second copy can be ordered to be placed in the general circulating collection.

Online Reserve

Faculty can request the creation of an online course reserve, which can include audio and visual material.  To do this, please contact Ernie Gillis at x8533 or egillis@berklee.edu. Faculty will need their username and password to access the online reserve materials.

Please see our "Reserves" brochure for more information.

 

Library Instruction

The library offers information literacy instrucion that can be tailored to the needs of a specific course or topic. These sessions provide students with hands-on instruction in using the library’s resources. To schedule an instruction session, please email askalibrarian@berklee.edu. Please allow two weeks advanced notice to accommodate instruction requests.

 

Acquisitions

Faculty are encouraged to suggest print and media items to add to the library collection. To do this, please Recommend a Purchase for the Library​ using our online form, email a librarian or visit the reference desk to make a request. We will consider purchasing item(s) that are not already owned by the library and that support the curricular and educational goals of Berklee College of Music. To contact a library staff member regarding acquisitions, see our Contact Us webpage.

 

Events and Displays

The Library and Learning Center host several events each semester highlighting various topics of interest or areas of learning. These often include film screenings, discussion panels, information searching workshops, music presentations or lectures, and displays. We welcome all faculty input and collaboration—please email us with any event or display ideas.

 

Technology Services

Workstation Rules

 

  • You are a currently-enrolled student, alum, faculty and/or staff with a valid Berklee or ProArts ID. (No other forms of ID will be accepted.)
  • Berklee Alumni IDs are available at the Alumni Affairs Office (899 Boylston Street, 3rd Floor).
  • Photo, name, and barcode on ID must be readable.
  • There is a four-hour time limit for workstations when there is a waiting list.
  • When there is a waiting list, Alumni/Faculty/Staff will be asked to give up their workstation.
  • When there is a waitlist, please only use the workstations for academic related activities.
  • During midterm/finals week no alum, faculty or staff IDs will be accepted.
  • If you are absent from your station for more than fifteen minutes your belongings will be removed and the station given to another student.
  • No food or drinks will be allowed in the Learning Center labs. You must leave your drink in the trays located outside of each labs.
  • Phone calls (including web-based calling i.e. via Skype, Messenger, FaceTime) are prohibited in the Learning Center labs. Step out to make a phone call.
  • Altering the lab station set up (cabling, signal routing, etc) is prohibited.
  • The Stan Getz Library & Learning Center workstations may not be used to access offensive materials such as pornography.
  • Users are not permitted to download/install any programs without a Stan Getz Library & Learning Center staff member's permission.
  • Downloading torrent files is prohibited. Downloading commercially available files (software, music, video, etc) is not only against Stan Getz Library & Learning Center/Berklee policy but also against U.S. Federal law.
  • If you need to attach another piece of hardware to a lab station or other facility here, please ask a Stan Getz Library & Learning Center staff member for assistance.
  • Use of acoustic or semi-acoustic instruments is not allowed in the Learning Center labs, if you need to record at a workstation please use an electric instrument and be considerate of those working around you.
  • Please be courteous of those working around you. Do not sing, hum, or tap along with your music.
  • The Stan Getz Library & Learning Center is not responsible for items brought with you to the Stan Getz Library & Learning Center. Please be aware of your personal items.
  • The Stan Getz Library & Learning Center is not responsible for items saved on the iMac hard drives. These files could be erased at any time.
  • The Stan Getz Library & Learning Center does not provide tech support over the phone or by e-mail. Questions involving home setup should be directed to the appropriate tech support for those related companies.
  • Lab Monitors are available for short questions. If the questions are longer and deal with learning the programs, Peer Training sessions are available.
  • The Stan Getz Library & Learning Center is not responsible for the repercussions of personal email, bank, or other accounts, such as Facebook, Twitter, etc. being left open on lab computers. Please make sure to log out of these accounts before leaving the station as any changes made by unauthorized parties cannot be monitored.
  • Scheduled classes take priority over individual computer use. During classes students will be moved to available stations or put on the waiting list for the next available station.

 

Printing

 

  • Printing is managed by the campus printing services. Contact the student computer support center for support.

 

Item & equipment circulation

 

  • Students are allowed to check out up to 10 scores, books, and learning DVDs for three weeks and 10 DVDs and CDs for seven days. Reserve items are allowed to be checked out for 2 hours.
  • Scores, books, and learning DVDs that are not on reserve can be renewed and placed on hold if no copies are currently available. All non-reserve media items may be placed on hold, regardless of their current availability.
  • Library fines will be charged for overdue, lost, or damaged items and actual amount varies.
  • All Berklee libraries will charge a $5 a day overdue fine for items that are Reserve, Equipment (including some accessories), Conservatory performance library and Conservatory chamber reserve.
  • All items, reserve and non-reserve, will be subject to lost fees if not returned after 90 days from check out date, or for being returned in a damaged condition. For each lost or damaged item the fees are: $15 processing fee; replacement fee of $50 or higher for expensive items.
  • Annex and Media Center requests may take 24 to 48 hours to process.
  • Sleeping in the Stan Getz Library & Learning Center is not allowed.
  • Amplified music in the Stan Getz Library and & Learning Center is not allowed.
  • Please refer to the complete Berklee College of Music User Policy and the Berklee College of Music Student Conduct Policy.

 

Core Music Tutoring Regulations

 

  • Tutoring is only available to currently enrolled students.
  • A student can have only one tutoring session per week.
  • More than one session may be available to students with learning disabilities.
  • Only one excused or unexcused absence is allowed during the semester.

 

Peer Training Regulations

 

  • Peer Training sessions are not recurring. Once you have the session, you will need to sign up again if you want more training.
  • If you sign up for a peer trainer and you can't make the session, please make sure you cancel it via the link sent to you in the confirmation e-mail.
  • If you miss more than 2 sessions without notification, you will not be allowed to sign up for more peer training sessions without having your suspension cleared by the Learning Center lab manager after discussing about the matter.
  • A student can have only one peer training session per week.

 

Training Session Regulations

 

  • If you sign up for a session and need to cancel for some reason, please cancel via the link sent to you in the confirmation e-mail.
  • If you have signed up for a session and do not attend without notification, you will need to contact the LC office in order to sign up for another session.
  • If the training sessions do not occur during a time that is suitable for your schedule, you may discuss this with a Learning Center staff person and try to make other arrangements.

 

Violating the Stan Getz Library & Learning Center regulations may result in a loss of privileges in the use of the Stan Getz Library & Learning Center and the Media Lab. This includes, but is not limited to, loss of privileges for a specified period of time.